Criminal Record Checks
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Estevan Police Service provide criminal record checks and other type of security clearance for people residing in the city of Estevan. A criminal record file consists of an individual’s criminal charges, convictions and discharges, as well as fingerprint information. It includes fingerprints if the individual was charged or convicted. This process verifies whether an individual has a criminal record and provides the applicant with the detailed information that can be legally disclosed. Vulnerable Sector check verifies whether an individual has a criminal record, as well as any record suspensions (formerly pardons) for sexual offenses and local police records for information relevant to the Vulnerable Sector Check. The information that can be legally disclosed is provided to the applicant. Individuals applying for employment or volunteer work in positions of trust or authority over children, seniors, or other vulnerable persons may have to undergo a Vulnerable Sector Check if requested by the organization responsible for hiring.
We offer Criminal Record Check, Vulnerable Sector (if required), Fingerprinting, and Commissioner of Oaths. See below for further requirements and applicable fees.
- You must attend in person.
- You must reside in the City of Estevan. Estevan Police Service will provide fingerprinting services for non-Estevan residents who are sent here from an agency that does not have Live scan Fingerprinting Services.
- You must have two (2) pieces of valid government issued photo identifications.
- At this point Estevan Police Service takes ONLY CASH. We do not accept any credit cards, debits, checks or any other type of money transactions other than cash.
- Volunteers will be required to submit a “Volunteer Letter” from organization seeking assistance. This letter must be on original letterhead with original signature from the organization representative. E-mailed, faxed or photocopied letters will not be accepted. If you do not have the required letter from the organization then the normal application processing fees will apply.
- It may take up to 5-10 business days to process criminal record request. However, if fingerprinting is required, it will take longer.
Police Information Check Process – Civil
The standard pre-employment, pre-volunteer check for the Estevan Police Service is the Police Information Check.
Standard Police Information Check/Criminal Record Check – The standard police information check includes in addition to a CPIC criminal record search, a check of the local indices of the Estevan Police Service.
- All “printable” and “non-printable” (summary) convictions with respect to the subject which are found in the local records of the agency performing the Criminal Occurrence Security Check.
Note: There is no time limit on the inclusion of convictions, other than what is stated in the Youth Criminal Justice Act for youth records, and in the Criminal Records Act for offences for which pardons have been granted and not revoked, absolute discharges, and conditional discharges.
- If someone has to be printed to confirm a criminal record in the National Repository, they will additionally receive a Certified Criminal Record from the National Repository in Ottawa.
- Apprehensions, orders, or other matters related to The Mental Health Services Act or to The Youth Drug Detoxification and Stabilization Act will not be disclosed.
In some cases, an organization may require a person obtain only a Certified Criminal Record Check or in addition, a Certified Criminal Record Check from Ottawa confirmed by prints. The standard Federal form is used to consent and print and can also be done by the Regina Police Service.
Identification -The applicant must present in person to a trusted agent of the EPS, with two valid pieces of identification or two legible copies of that identification. Valid in this case means that they provide you with an acceptable means of identifying the person. One must be government issued and include name, date of birth, a photo and signature. This includes foreign government passports or valid identification from any other Canadian province. If the person does not have two pieces of government ID, one with a photo, fingerprints must be taken and submitted to Ottawa.
The applicant must also provide all applicant names including given names(s), surname, maiden name (if applicable) and any names that were changed in accordance with a legal name change (if applicable).
Residency – The applicant must reside in this jurisdiction or have a permanent address in this jurisdiction.
Vulnerable Sector Check – The EPS has the right to refuse to do a vulnerable sector check if they feel that the position does not meet the definition of a vulnerable sector check. If insistent, the authorization can still be sent to Ottawa however Ottawa may still refuse it. A vulnerable sector check is done at the request of the employer/organization and must be authorized by the applicant. A vulnerable sector check must include a comprehensive police information check, including a review of history that may be maintained at other police agencies in the past five years.
If CPIC shows that the scoring criteria has been met for Flagged Pardoned Sex Offender Records (VS: Y), then prints must be sent to the RCMP National Repository of Criminal Records for confirmation. Once received by the police service, the results are communicated directly to the applicant.
Definition: A Vulnerable Sector Verification is used to determine the possible existence of a criminal record and/or a sexual offence conviction for which an individual has received a pardon. In some cases, fingerprints may be required for submission to the RCMP National Repository of Criminal Records to complete the verification.
Vulnerable members of society are defined in the Criminal Records Act as persons who, because of age, a disability, or other circumstances, whether temporary or permanent are a. in a position of dependence on others or b. are otherwise at a greater risk than the general population of being harmed by a person in a position of authority or trust relative to them. Any individual applying to work in a paid or volunteer position where they will be in contact with a vulnerable person may be required to complete a Vulnerable Sector Verification. Some examples of positions involving members of the vulnerable sector are: teachers, social workers, day-care workers, sport coaches and volunteers.
Self Declaration – A person may self-declare their conviction history. If they have received a pardon, they do not need to declare those offences. They need not declare any offences for which they were charged as a young offender. If the RCMP National Repository record matches the declaration (taking into consideration summary charges which would not appear), it is not necessary to submit prints to the RCMP National Repository of Criminal Records.
If a CPIC check reveals possible charges that have not been declared by the applicant and the applicant has been printed by the Estevan Police Service, a thumb print may be taken to confirm the identity matches. These charges may be included and it is not necessary to forward the prints to Ottawa for confirmation.
If charges appear on RCMP National Repository record that were not declared and the Estevan Police Service does not have the fingerprints, prints must be sent to the National Repository for verification.
Youth Records – Youth records remaining on the record for specific purposes and periods listed in section 119(1) and (2) after the person becomes an adult will not be released unless they are granted specific access under those sections of the Youth Criminal Justice Act. Youth records may be disclosed to the Government of Canada or the government of a province or municipality for the purposes of employment or obtaining services. They may not be disclosed to other, non-government employers or organizations for which volunteer services are to be performed. The criminal record may be released to a consenting youth.
Results – The results of the check will be communicated to the applicant and/or the person authorized by the applicant by means of a letter authorized by the Chief of Police, or their delegate. The results indicate which searches have been undertaken, as well as the appropriate standard response and criminal history, if applicable.
The results are usually released to the consenting applicant. However, with specific written consent it may be released directly to a third-party after being verified by the applicant or by fingerprint confirmation.
It is up to the agency/individual requesting the check to determine the length of time they would consider the results to be acceptable.
1. Criminal Record Check $40.00
2. Fingerprints $55.00
3. Single Fingerprint $10.00
4. Visa Application $40.00
5. Commissioner of Oaths $20.00